Billing Coordinator

Billing Coordinator:

We have an exciting opportunity for a Billing Coordinator to play a vital role in providing support at our Advice Services.

Position: Billing Coordinator

Location: Brighton

Salary: £20,281 per annum (£29,826 per annum, pro rata)

Hours: 25 hours per week (Monday – Friday)

Contract: Permanent

Closing Date: Tuesday 4 August 2026 at 23:59

Interview Date: Tuesday 11 August 2026

About:

As a Billing Coordinator you will be working for a people-led organisation whose mission and values is to inspire change across Sussex.

About the Role

The Billing Coordinator will work closely with caseworkers, the Finance Officer, clients and external agencies as appropriate to ensure that all necessary paperwork, documentation and case management records are in place and up to date prior to billing Legal Help Escape Fee cases and costing Legal Aid cases.

The Billing Coordinator will have excellent attention to details and strong organisation skills to support with efficient and effective service delivery.

Key Responsibilities:

• Prepare files and claim forms for submission to Legal Aid Agency, following monthly Legal Help Submissions.
• Prepare non-complex draft bills of costs; relevant claim forms and schedules of costs for submission to Court; Legal Aid Agency and Other Sides as necessary.
• Liaise with costs draftsperson in relation to more complex bills and claims.
• In liaison with colleagues, clients and other parties as necessary, co-ordinate both the Court assessment and Legal Aid Agency assessment of Legal Aid costs processes through to completion.
• Track all requests for assessment (Legal Help and Legal Aid) and co-ordinating appeals and responses to rejections as necessary, through to completion.
• Track all claims for payment submitted to the Legal Aid Agency, addressing queries and rejections as necessary through to completion.

Person Specification:

To be successful in the role of Billing Coordinator you will need to have great communication skills and be committed to the values of BHT Sussex. Some of the key skills and experience you will need to bring with you include:

• Experience of legal billing clerk/costs drafts person or proven relevant experience.
• Knowledge of Legal Aid Agency processes and requirements, and Court processes relating to costs assessment.
• Experience and knowledge of Legal Aid Agency processes and requirements in relation to billing immigration and housing cases, including the use of LAA systems (CWA, CCMS, Galaxkey). (Desirable).
• Knowledge of Solicitors Accounts Rules (Desirable).
• Excellent numeracy and literacy skills.
• Excellent organisational skills, including maintaining paper and electronic filing systems.

In return:

In recognition of our commitment to staff, BHT Sussex has been awarded Gold Accreditation from Investors in People. We are also signed up to the Disability Confident employer scheme and have made the Mental Health at Work commitment.

You will also receive a fantastic benefits package including:

• 5.5% stakeholder pension scheme and life assurance scheme
• Medical cash plan with BHSF
• Access to BHT Learning & Development platform
• Free and confidential employee assistance helpline for both personal and work-related concerns
• Cycle-to-work scheme
• Free new starter 28-day Network Saver Brighton bus pass
• Generous holiday allowance starting at 27 days per annum pro rata, rising 1 day for each year of service to a maximum of 32 days pro rata
• The opportunity to participate in well-being and fundraising activities throughout the year

BHT Sussex is an equal opportunities employer using a fair and open recruitment process that fully complies with the requirements of the Equality Act 2010. We are committed to encouraging equality, equity, inclusion, and diversity within the workplace. As an employer we are committed to promoting and supporting our people’s social, physical and psychological health at work. Please let us know if you require any special arrangements or reasonable adjustments if called for interview. BHT Sussex welcomes applications from individuals with lived experience.

BHT Sussex reserves the right to close this vacancy early if we receive sufficient applicants for the role. Therefore, if you are interested, please submit your application as early as possible.