Trust Admin Assistant – Maternity Cover (The Southfield Trust)

Hours of work: 32.5

Working pattern: Part-time, Term-time only

(As the position is part-time/term-time only, the above salary will be pro rata)

Fixed-term for: 1 year

Closing date: Midday Friday 03 July 2026

For more information and to apply for the above post, please contact:

The Southfield Trust

3 Broadwater Way

Eastbourne

East Sussex

BN22 9PZ

Email: [email protected]

Website: www.thesouthfieldtrust.com

Please note, we do not accept CVs.

This post is covered by the Childcare Disqualification Regulations 2018.

The school will need to ensure that they are not knowingly employing a person who is disqualified under the 2018 Regulations in connection with relevant childcare provision. Accordingly, the successful candidate will be required to demonstrate to the school, by completing a self-declaration form as part of the pre-employment checks process, that they have not been disqualified under the 2018 Regulations.

If the preferred candidate is found to be disqualified under the 2018 Regulations, the offer of employment will be subject to the application by the preferred candidate to Ofsted for a waiver and the receipt of a waiver from Ofsted.

Join Our Team

The Southfield Multi Academy Trust consists of four outstanding special schools across six sites;

South Downs School, The Lindfield School, Hazel Court School and Summerdown School.

All provide the best possible educational opportunities for all its SEN learners and their families.

We Offer

• A supportive and welcoming staff team
• Staff Wellbeing - Free Employee Assistance Provider (EAP)
• Opportunities for professional development
• A dynamic and creative work environment
• An actual salary of £19,515, based on Single Status Grade 4.9 / £25,185 (fte).
• Term time only, paid for 46 weeks per annum. Hours are 08:30 - 15:30, five days (32.5hrs) a week with an unpaid half hour lunch. Fixed term contract for one year, subject to a successful six month probationary review.

The Role

As an Administrative Assistant, you will play a pivotal role in supporting the day to day support to one of our schools. Your responsibilities will include:

• Provide General clerical support in one of our busy main school offices, particularly coordinating documentation of Educational Health Care Plans (EHCP).
• To minute meetings and maintain pupil data on the Trust’s information system, Bromcom and submit Census Returns.
• To provide main office cover when required.
• Using standard Microsoft software including Excel
• Knowledge around Safeguarding
• To communicate with across Trust team members and liaise with professionals and agencies.
• May be required to work at any of our six sites permanently or as cover.

About You

We are looking for candidates who have:

• A genuine passion for education and the well-being of children
• A drive to deliver a high standard of customer service
• Excellent communication and word processing skills
• Excellent organisational skills and able to work to deadlines
• The ability to work collaboratively with colleagues across the Trust
• Patience, flexibility, and a positive attitude
• Self-motivated

How to Apply

CLOSING DATE Midday 3rd July 2026

Interviews will be Friday 10th July 2026

For more information about the Trust and to apply please visit our website: www.thesouthfieldtrust.com where you can find the Support Staff Application forms Job Description & Personal Specification.

We do not accept CVs. We are unable to offer overseas sponsorship.

We look forward to receiving your application which can be sent to: [email protected]

The Southfield Trust is committed to safeguarding and promoting the welfare of children and young people. Employment will be subject to pre-employment checks including satisfactory DBS Enhanced clearance and references. This post is covered by the Childcare Disqualification Regulations 2018.

Additional Information

The Academy is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All staff will be expected to hold or be willing to obtain an enhanced DBS check or Enhanced check for Regulated Activity with the Disclosure & Barring Services (previously the Criminal Records Bureau). For further information about what is required in this process please go to https://www.gov.uk/dbs-check-applicant-criminal-record.

All school based staff have the responsibility for promoting the safeguarding and welfare of children. All school staff should be aware of the school’s Child Protection and Safeguarding Policy and work in accordance with this document at all times.