Vehicle Sales Administrator

Vehicle Sales Administrator

Application Deadline: 30 June 2026

Department: Sales Administration

Employment Type: Permanent - Full Time

Location: Crawley, West Sussex

Reporting To: Nicola Dinsmore - Sales Administration Manager

Compensation: £35,000 / year

Description

If you take pride in getting things right, enjoy working at pace and like being someone a team can rely on, this could be a great fit. At Vines of Gatwick, you will join a confident Sales Administration team of four where everyone plays an important part in keeping things running smoothly day to day. It’s a supportive environment where being organised, accurate and calm under pressure really makes a difference.

Vines Group is one of the UK’s few privately owned BMW & MINI retailers, with a strong reputation for high standards and a straightforward, people‑focused approach. The team here takes pride in doing things properly and supporting each other to get the job done.

In return, you will enjoy a competitive package, great development opportunities and the stability of a well‑established, privately owned BMW & MINI retailer along with benefits that genuinely support your life inside and outside of work:

• Work–life balance with Monday–Friday hours and generous holiday entitlement

  Hours: Monday to Friday, 8:30am–5:30pm (40 hours per week, one‑hour unpaid lunch)

• Competitive salary - Up to £35,000 dependent upon experience
• Support & wellbeing through our medical cash plan and warm, family‑run culture
• Family‑friendly benefits including enhanced parental leave
• A premium environment backed by the BMW & MINI brands
• A supportive, multi‑skilled admin team who collaborate and look out for one another

Key Responsibilities

• Processing orders, registrations, taxation, stock movements, transfers, dealer swaps and handovers.
• Liaising confidently with manufacturers, internal teams and external partners to ensure accuracy, compliance and timely delivery.
• Maintaining precise vehicle records, stock lists, demonstrator fleets and sales documentation across all systems. 
• Producing reports, completing file audits and supporting profit checks and general administrative housekeeping.
• Overseeing used vehicle purchasing, stocking, funding and compliance checks.
• Working collaboratively within a multi‑skilled team across new, used and corporate sales

Skills, Knowledge and Expertise

• Previous motor trade experience is essential, a minimum of 2 years. 
• Sales Administration experience is ideal, though experience in warranty or service administration will also be considered.
• A naturally organised, methodical approach, you enjoy keeping things running like clockwork.
• Confident and clear in your communication, able to speak up when needed while staying calm, fair and constructive. 
• A sharp eye for detail and a commitment to accuracy.
• A proactive, positive attitude and the confidence to work with colleagues at all levels
• The ability to stay calm under pressure, adapt to changing priorities and meet deadlines.
• Integrity, accountability and a supportive team mindset.
• Experience with systems such as Drive, Dealerweb or iStore would be a real advantage

Benefits

• Competitive salary and a culture that values your contribution
• 24 days’ holiday plus bank holidays, rising to 29 with length of service
• Your birthday off—because you should celebrate properly
• Staff purchase scheme with discounts on cars and motorbikes
• Medical health cash plan
• Enhanced parental benefits
• Flexible holidays – buy or sell days to suit your lifestyle
• Career development opportunities including job shadowing and clear progression pathways
• High street discount vouchers, sabbatical leave, long‑service awards and more